Finance and Governance Cabinet Advisory Board - Tuesday 11 April 2023, 6:30pm - Start video at 0:06:12 - Tunbridge Wells Borough Council Webcasting

Finance and Governance Cabinet Advisory Board
Tuesday, 11th April 2023 at 6:30pm 

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Seat 3 - 0:00:00
Seat 3 - 0:00:04
good evening. I'm Councillor, Christopher Hall, chair of the finance and governance Cabinet Advisory Board, welcome to this evening's meeting before we start the meeting. There are a number of procedural issues to go through, for which I'd be very grateful for your attention and that pass over to the clock. Carl and Brit
good evening Chair good evening everybody in the event of the fire alarm ringing continuously, you must immediately evacuate the building at walking. Pace officers will direct you via the most direct available route, and no one is to use the lift. We will make our way to the fire assembly point by the entrance to the Town Hall Yard car park on one some way and once outside a check will be made to ensure everyone has safely left and no one is to re-enter the building until advise it is safe to do so. this public meeting and proceedings are being webcast live online recording will also be available for playback on the council's website shortly afterwards. Can I remind everyone to use the microphones when speaking the red light indicates that the microphone is on. Any comments that are not recorded for the webcast will not be included in the minutes of the meeting is very important that the outcomes of the meeting or clear at the end of each substantive item, the Chairman will ask whether the matters agreed in the absence of a clear majority, or if the Chairman decides the full voters desirable. A vote will be taken by a show of hands members should raise their hand to indicate their vote when called and keep their hand up until the count has been announced, Members requesting a recorded vote must do so before the vote is taken, thank you Chair.
thank you very much, Caroline,
for the benefit of the recording we're going to take a roll call, the clock will call your name and if you're present please introduce yourself,
thank you Chair Councillor Brice.
prison, thank you, Councillor dwellings
present Councillor Fairweather
present, thank you Councillor good ship prison, thank you, Councillor Morton
present, thank you, Councillor pound
present
Councillor Rogers press.
Nick Starr got the expert Councillor Sankey present. Councillor Hall for officers to see evening Lee Collier present. Thank you, Claudette Vollmond, present, thank you, Jane Fineman present, thank you, David Conlon present, thank you, thank you Chair
thank you very much.
members of the committee should be familiar with the process, but for the benefit of any members of the public who may be watching, I would like to explain a couple of things
committee members have had their agendas for over a week and have had the opportunity to ask any factual questions of the officers ahead of the meeting
when we come to the substantive items on the agenda this evening, members or members of the public have registered to speak will be asked to read their statements. They will have a maximum of three minutes each the relevant officer will then set out their report will then move into member discussion. The end of the discussion, I will remind members that, without prejudice to any other comments that may be raised to, the Committee is asked to come to one of the following positions, number 1, that the recommendations to Cabinet are supported by the Committee number 2, the recommendations to Cabinet would be supported, subject to a particular issue being addressed or 3, that the recommendations to Cabinet are not supported and if this is the case reasons should be stated,

1 Apologies

so that being said,
we move on to the
agenda Item number 1 apologies for absence,
do we have any apologies? Chair,
we've received apologies from Councillor Knight and Councillor Hickey
thank you.
agenda item 2 declarations of interest.
do we have any declarations of interest from any members to make
looking around the room and I can't see any so let's move on to Item 3

3 Notification of Persons Wishing to Speak

now to fake notification of visiting persons wishing to speak, and I believe we have to Councillor Moon and Councillor Rutland this evening
moving on to Item 4, then

4 Minutes of the meeting dated 7 March 2023

minutes of the meeting, the last meeting dated the 7th of March,
are there any amendments to the minutes?
no, I don't think there are so.
members are we agreed to the minutes?
OK, that's great that's carried.

5 Forward Plan as at 29 March 2023

item 5 is the Forward Plan as of 29th of March.
do Members have any comments on the four of them?
don't think so, OK, in that case
members are we agreed to carry that forward.
yes, OK

6 Acquisition of Lease

the motion is carried,
so in that case let's move on to the next item, which is acquisition of the lease
Lee Collier, director of finance policy and development will introduce this report,
but before I pass over to him, I'd like first light to note that this item contains a report and exempt appendices which is set out in the restricted papers at agenda item 9.
the report may be discussed and decided upon in public session, provided that no exempt information is disclosed and Members are happy to take the exempt information as read alternatively, if Members wish to discuss anything which appears in the exempt appendix please indicate during the discussion the decision will then be held over and discussed in a private session later so.
looking at EU members, I take it that we wish to discuss this in private session,
I see everyone nodding in that case.
we will come back to that, but I'll now proceed onto the remaining items of the agenda and then we'll come back to that later,

7 Urgent Business

so the next item is urgent business, was there any urgent business?
chair,
thank you, Caroline, and finally

8 Date of the Next Meeting

the date of the next meeting, which is scheduled to take place on Tuesday, the 6th of June this year at 6.30 p.m. So.

Exempt Items

we can now move on to the exempt item
which will be in private session, so in order to move to the private session, I just need to
read the following statement to.
to move into a private session, the board must pass the motion as set out below, even if there are no public or press present
the remainder of the agenda, items are now exempt from public disclosure, so to consider them we need to move into a private session, so I'll now ask the Clerk to read the motion.
thank you Chair. pursuant to section 104 of the Local government Act 1972 and the Local government access to information variation, order 2006 the public be excluded from the meeting for the following items of business, on the grounds that they may involve the disclosure of exempt information as defined in Schedule 12 A of the Act by virtue of the particular paragraph shown on the agenda and on the attached report.
members, are we agreed?
yes, OK,
thank you, Chandor's gonna stop the recording.