Overview and Scrutiny Committee - Monday 19 June 2023, 6:30pm - Start video at 0:16:39 - Tunbridge Wells Borough Council Webcasting

Overview and Scrutiny Committee
Monday, 19th June 2023 at 6:30pm 

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Seat 3 - 0:00:00
grieving
welcome to this meeting of the Overview and Scrutiny Committee on Monday, the 19th of June 2023.
I am Councillor Tom Dorling's. and I'm the chairman of this committee,
before we start, please give your full attention to the following announcements, Caroline,
thank you good evening everybody, in the event of the fire alarm ringing continuously, you must immediately evacuate the building at walking pace officers will support you via the most direct available route and no one is to use the lift
we will make our way to the fire assembly point by the entrance to the Town Hall Yard car park on Munson Way, and once outside a check will be made to ensure everyone has safely left and no one is to re-enter the building until advise it is safe to do so.
this is a public meeting and proceedings are being webcast live online, a recording will also be available for playback on the council's website shortly afterwards, any other third party may also record or film meetings unless exempt or confidential information is being considered but are requested as a courtesy to others to give notice of this to the clock. the council is not liable for any third party re recordings. Can I remind everyone to use the microphones when speaking and turn them off when you're when you are not? The red light indicates that the microphone is on any comments that are not recorded for the webcast may not be included in the minutes of the meeting.
It is very important that the outcomes of this meeting are clear. At the end of each substantive item, the Chairman will ask whether the matters agreed in the absence of a clear majority of the German decides about as desirable a vote will be taken by a show of hands. Members requesting a recorded vote must do so before the vote is taken. Thank you Chair,
thank you, Caroline, for the record, we're going to take a roll call
the clock and call your name, and if you are present, please introduce yourselves,
thank you, Chair Councillor Bland. present. Thank you, Councillor Carey,
present, thank you, Councillor Ellis prisons, thank you, Councillor Page
prison, thank you, Councillor Lewis,
present, Councillor Morton
present, thank you, Councillor Palmer present, thank you, Councillor Wilkinson present. Thank you, Councillor Knight
present,
thank you and Councillor darlings
present. Thank you.
Thank you for the benefit of anyone who may be unfamiliar with our meetings. I would like to explain that committee members have had their agendas for over a week and have had the opportunity to ask questions of officers ahead of the meeting.
when we come to this substantive items on the agenda, there will be an introduction by the relevant officer or councillors following the introduction any visit where we've no visitors, have we Caroline side then had to say that
we then move into member discussion and I will first ask the questions before opening the floor for debate
at the end of the debate we will formally formulate a resolution or members should ensure that any proposals or actions are correctly captured before we move to a vote.
now, before moving on to the agenda,

1 Apologies for Absence

we've had some overview and scrutiny training today, and I just wanted to make a few points.
the purpose of Overview and Scrutiny Committee, I think, is very well set out on the council's website, and it's worthwhile looking at the suggestions of what the Overview and Scrutiny Committee committee might do and how it might operate.
I see the Overview and Scrutiny Committee is providing the opportunity for backbenchers to challenge what the council is doing by questioning portfolio holders and officers,
that is what used to happen when I last chaired the committee and what I intend to reinstate.
we may also review and constructively scrutinise the activities of other organisations with a view to achieving improved outcomes for our residents.
the recent problems with the water supply, as suggest, is a matter where we might pursue, perhaps by inviting a representative from south-east water to a meeting to explain how resilience is being built into water supplies.
overt overview and scrutiny also has the opportunity to call in decisions that the cabinet has made if it feels that insufficient evidence or information has been received,
cabinet decisions oppose for a week so as to give the Overview and Scrutiny Committee a chance to review them and ask Cabinet to think again.
because the council has the cabinet advisory boards, which provide the opportunity to procure scrutinise decisions, call-ins should be extremely rare.
cabinet advisory boards have or will only look at, issues that are immediately coming to the attention of Cabinet and perhaps Full Council,
I think that overview and scrutiny has the opportunity to look at issues far more in advance.
the overview and scrutiny committee may establish task and finish groups to identify and propose solutions to issues of local concern through an evidence-based inquiry.
the norm used to be to have two task and finish groups operating at any one time.
on council services, there may be particular matters that interest to excite members or particular themes they want to explore, if there are, please tell me or Caroline, so that we can put together a work programme.
my intention is to e-mail senior officers, asking them if there are any issues they think might benefit from overview and scrutiny sessions,
matters also might emerge from the borough wide survey which has just been sent out and from the Councillor convention.
as Chair I see, my role is being to keep the committee focus on the topics that Members want to pursue, but also to make sure that overview and scrutiny is the best place for a matter to be addressed.
by way of some personal background, I was pleased to be put on this committee when I was first elected to the council in May 2014.
I think I'd shared it for three years, up to 2019.
so I have a little bit of background and think I know how it used to work a bit better than it did last year, and I really do want to focus on being a team to do this and not just being a collection of individuals.
so we move on to.
the agenda, ITEM 1 apologies for absence.
Caroline, we have we have apologies from Councillor Pope and Councillor Rogers Chair, thank you.

2 Declarations of Interest

agenda Item 2 is to receive any declarations of interest in items on the agenda. Does anyone have any declarations to make?
yes, Caroline, I apologise for not getting these through to you earlier, but probably a standing declaration from myself will be that my wife works for Tunbridge Wells Borough Council.
thank you.
thank you Paul.
I don't want to freeze.

3 Declarations of a Party Whip

declarations of a party whip,
does anyone have such a declaration to make?
now
I, when I was last involved with this committee we didn't have this declaration, I believe that people came out and
and performs whatever role they were doing on this committee as individuals,
so
I'd like to drop the idea of having a declaration of party whip for each meeting if you're happy with that if you have a declaration to make that your party is insisting you do something, then I think you make that under a declaration and I think this this item on the agenda is pretty superfluous. but over to you, what do you want your thing, Alan?
I yeah, I have we said before the meeting,
although we don't really have discussions outside of the Committee, do not do it anyway.
I am in two minds about it myself because
if
policies do give instruction to.
members on how they should behave within open scrutiny, I think we should not we should, we should know
what they've said and.
and because it's a Standing where has been a standing.
item on the agenda, I think.
it possibly might discourage parties from from doing that and instructing.
members on how they should behave, I mean
Claudette was very clear in her training, the monitoring officer that were whilst in this committee that were independent of that and.
I just wonder if.
Even though it might be
seen as superfluous the it might come under stating the bleeding obvious, which I think that we have to do sometimes, even though.
it is the bleeding obvious.
Thank you,
I think cadets training is largely in response to things that happened in,
in previous times,
but if people want to keep it there, I'll keep it there ammonites it's no issue as far as I'm concerned.
can I suggest
why don't you, why don't we?
on item 2, it becomes declarations of interests and all declarations. so you lumped me into one, but you're stating it on the actual title of of that thing, and then you haven't got a number 3, have you and it can just move up
just fill anyway, and then I think that should cover it in anybody that feels uncomfortable completely losing the party Whip deal
things.
Brendan Godfrey.
I feel that.
when this committee is on an even keel this year that we can look at it again
rather than
looking at it now, but see how the committee operates could see how we can all work together
and then.
we may or may not have a party with vision.
Godfrey.
I think folding it into.
declaration to
would
make more sense.
rather than highlight this for the
I think, having attended several Overview and Scrutiny, meetings where whips were lashing out in all directions.
not always to the
benefit of the borough.
I think.
I turn cancelled the badgers.
suggestion on its head and say that's folded into two, but if we find that
things are working out, let's bring it back
to a separate declaration.
thank you, I just want to concur with Burke, Councillor Palmer actually leopard skins agenda item 2 15 is fair and reasonable, there's a different dynamic, I think no wonder people actually on this committee now, but I think we should actually look at this as fair, reasonable as independent councillors.
David
yes, yes, thank you, Chair, yes, I would like to agree with Beverly's comments and I think we want to try to make some changes and I think it would just be indicative making a change if it doesn't work out, could always change it brackets said so fully endorse what Councillor Palmer said, thank you Chair.
so if we decide to Alan
thank you, yeah, I'm happy with that and but the point I would make the it does.
underlying the independence of the
committee, which I think is important. that the that we are independent of from
as other privileges committee up to mention
committees, are elsewhere. thank you
I think I sum up the lie that I was suggesting dropping it too early.
and I
the options there are we keep it or we roll it into the declaration of interest with. another declaration of by we've been to one agenda item.
and I think I if I got the feeling from round the table, we probably on balance will go to when we go with the latter.
and so have I summed that up correctly, if so,
that's what we'll do agree, OK,
thank you.

4 Notification of Persons Registered to Speak

agenda item 4 is to note any non committee members who have registered to speak.
we don't have any such persons.

5 Minutes of the meeting dated 16 January 2023

I might be the hand on the next, once the minutes of the meeting on Monday, the 16th of January.
those Members who were at the meeting on the 16th of January.
do they think that
the minutes are a fair record?
you do.
OK, thank you, are we all agreed, then
thank you.
the minutes of the meeting held on Monday, the 13th March.
this is characteristic see checking only no issues have been brought to my attention, but are there any amendments to these minutes that anyone who was here can suggest
no,
so are we agreed?
thank you

7 Items Called- In

agenda item 7 is to consider any items called in under the overview and scrutiny committee procedure will 13, but I can confirm there are no such items for this meeting.
agenda item 8 is the overview and scrutiny committee annual report.

8 Overview and Scrutiny Committee Annual Report 2022/23

the report is set out at pages 23 to 37 of the agenda pack and Caroline Brits, the Democratic Services Officer here, would introduce the report, thank you, Caroline,
thank you
Chair, as you are aware, this came to the meeting in March in draft form and this is the final version, hopefully taking on board the comments that were that were raised at that meeting so subject to any concerns or comments that Members have.
if you're content, this would and agree at this would then go forward to be presented to Full Council on the 5th of July and then uploaded onto the TWB Silk to WBC website,
so it's really down to you as long as you're happy with, it are happy to take any comments.
is everyone happy with the with the report as it as it is?
no.
presume that.
as the Chairman of this committee, I will present it at the Full Council.
and David is vice chairman with you, will you second that yes, I'll set them up, are we all happy with that?
thank you.

9 Review of Task and Finish Group

agenda item 9 is the review of the task and finish group, this report is set out on pages 38 to 49 of the agenda pack
Caroline, can you please introduce this report,
thank you Chair. again, this is just a summary of the task and finish group that was is ongoing and it's on contracts and procurement.
it's been going for a little while an interim report was presented to the committee on the 29th at the meeting on the 29th of September.
and
my understanding is that we're now in a position where we're looking at recommendations to be put forward,
the this hasn't happened,
so we I think the committee need to decide how they want to take this task and finish group forward, whether they want to
summit up conclude it and put the recommendation to forward if so they may need to consider whether the membership is correct and I understand that that my notes seemed to have missed. Councillor Page from the membership of this group,
so apologies for that, that's
my my obviously my library of information is is incorrect on this,
so apologies, Councillor Page, I will certainly amend that and make sure that you're in included in the in the membership but it's really for the committee to decide.
what happens next and how they want to proceed, so I'm happy to take anything forward that they that
you would like complete.
Monk who took over as chairman of this?
are we very close to sort of wrapping up and what do you think still needs to be done?
There was some officer notes, we needed, unfortunately
we've leaving Mark Callaghan, we didn't actually have the full information on there, so I think we should be continuing with the report. It actually finished off and get the recommendations moved for we are coming closer conclusion, we didn't have all the information available to actually make that recommendation itself, so what I'm probably says, Jess as we continue on for public meetings to get things, tidied up, getting submitted.
as recommendation for this, and then zoom in that probably in the next Ruth Grossman.
in terms of assembling the
officer report, is that something you could pursue with Caroline is at the right service at the right approach?
yes, Chair, yes, I'm happy to tell where I, where I can, I think we've established that we may have some missing information.
so it may be that we need to.
get together and try and figure out what what is available and what what is missing
on Rita.
yes, thank you Chair, I do have a set of notes, which
there was circulated to all of the Task and finish Group you know in the earlier stages and, as you said, I think it probably does finish roundabout September 9 danger's notes,
but I think it will be useful and I will circulate them.
to the rest of the
committee,
can you discuss with our pets before circulating just you know to see whether this?
completes a picture as far as you're concerned.
yeah officials communicate by e-mail moving forward in future once we have a discussion and perhaps we could actually possibly look at.
if you look at it in any distant members of the committee. perhaps adding.
one or two members should ensure it still remains cross-party and then we can get this concluded properly and have the submission report ready for the next door meter.
while I have the membership of the committee at present is as Neumark Councillor Ellis, Councillor Millin, who is no longer on this committee, Councillor Morton, so you, Margarita, Councillor Palmer.
and Councillor Rogers. so we would
need probably to replace someone to replace Councillor McMillan and you think that's
I think that, whereas
Councillor Brendan Brendan
Hayes is supposedly on current on this one and it yeah, OK, do you happen to know who you were on that
instead of or in it is it, in addition?
which is interesting because that doesn't show it either.
well, that's fine, that's so.
so Brendan Na page, there as well and.
so that gives you a group for one, two, three, four five sat set sufficient, or would you like someone
I think there's probably feels sufficient because phlegm the members of each party here as well, ensure that your balance OK.
Sasha, can I just confirm the membership, sorry is yes, we got Councillor Les Page, Councillor Morton, Councillor Ellis, Councillor Palmer and Councillor Rogers, does that concur, does you agree, thank you Chair,
it's everyone happy with them.
hooking
so I think there's a recommendation that the Committee confirms the continuation, the contracts task and finish group.
and we
agree the members that we've just discussed.
are we all agreed?
thank you.

10 Work Programme

agenda item 10 is to consider the work programme, which is set out on pages 50 to 51 of the main agenda pack
this will also be introduced by Karen Britt.
Caroline,
as Members will say, actually there's only one knee
work programme at the moment because we're obviously at the beginning of the municipal year,
and this is the time when Members can consider what items they would like
to be put on there and I know the Chair is keen to reintroduce cabinet member stroke portfolio holder,
reviews, I think, is possibly or discussions that they they're invited in. to speak, so the only item I have that has been carried forward, as you will see from the from the agenda, is the camera safety partnership now this was an item that was brought up at the meeting in March when the Community Safety Unit
came and gave a very comprehensive discussion which they do annually and there was quite a long
discussion and sort of full debate on the use of speed enforcement cameras, road safety in general
and one of the committee members sort of did put a put it across that. it would be nice to see if the KCC Kate safety camera partnership would come now, I have been investigating that on the side
and the Cs you are helping with that,
but I think it is worth sort of making you aware that it's it may not come to anything. it may be that the camera safety partnership, I think you have we have to be careful no, they would have to be careful about how many opening the floodgates if to sort of attend committee meetings. that said, the invitees out
and we can only wait and see, but I think it may be that
the particularly camera partnership may come back and say that there's sufficient influence, a lot of information out there that already explains the work of the safety camera partnership and the team and how it works, so
I just wanted to give you an update on that because it was something that was raised and I didn't want it to sort of be forgotten but it is there but I can't guarantee that we'll be able to try to deliver on it.
so it seems that we ought to do is to get a real a response from them.
then decide what we're
going to do yet in the Arlene subject to where it is at the invite is out, and we, I'm certainly happy to to see if we were certainly investigating the possibility of them coming in,
but
I can't offer a guarantee as to whether they will say it's just something to bear in mind.
yeah, we cannot offer a guarantee, but I
but if they say they don't want to come as I think that
there may be some questions that Members have, that we would like to write to them and ask them to answer
and he said it was perfectly reasonable and I'm very happy to coordinate that should that, and put something on behalf of through the community safety unit here and very happy to put something from us to them and ask them to see if they can provide a response to that's absolutely
suitable, and I'm happy to to do that Chair.
would we be happy with that approach?
so that's complete cameras, safety partnership.
what I've outlined at the beginning of the meeting is that will to reinstate inviting.
portfolio Holders by rotation to to to come to come to this meeting and also officers.
last time I was chairing of this, we were beginning to move into stage four of the Calverley project company square project, and we had an officer, Cameron reports each meeting as to what was happening, I think there are significant issues that officers ought to report on.
one of them which I have explored already it comes up often.
presently is the problem of a recruitment of staff,
and so I said to
the chief executive, would e come and talk to this meeting about what they were, the steps they were taking on staff recruitment
now there is a jealous divide between what councillors should be involved in and what
the Head of Paid Service does. but, as I still think, the Head of Paid Service has to explain what the problems are and how they're being addressed.
it may be as a result of that that.
Williams spoke to Paul Taylor, and suggested that perhaps they should do an all-member briefing on it, so have you may be that that will actually take the take, the place of perhaps coming coming to talk to this committee, but I still think there are issues that we ought to identify and if, if anyone here can think of things that they, they feel an officer to come here and talk about, then then I think that is that is important.
Margarita raised the issue the soft this afternoon to pass a respite reply to the soft impacts it was this morning
and the question of.
south-east watering issues that we've had on on on our water, I think
it's perfectly legitimate to say that we should invite south-east water come to come along and
explain how they're trying to build some resilience since their
the their water supply, and I think that would be a constructive thing to have for the benefit of
quite a lot of residents.
what I hoped is having outlined that that, if you could give some thought to what you like and
come back to it to me and then perhaps David David you, me and Caroline, we could start assembling
a work programme to bring to this committee the things that everyone's actually interested in in hearing from
Godfrey.
I have you bring this up later, but.
I think we we need and deserve a report on planning enforcement.
urgently.
as things are at the moment, I think the
planning department, in particular, on the council in general, are becoming a mockery.
are impulsive, one notices are widely ignored.
our reputation as an impulse is couldn't be lower,
I think it would be really helpful for somebody to come directly to us
and I think it is within our remit.
both important cancel issue.
etc so there will be a nice suggestion.
Thank you, Godfrey I mean, I entirely agree.
David
sorry, yes, thank you Chair. Yes, I fully support that and I think that's something we've really touched on before, and so I think if we invite the Head of Paid Services in to explain generally what the recruitment issues are, and particularly what's happening in the planning enforcement department. I think that would be most beneficial because, as Godfrey says, a lot of what I done about everybody else, but I certainly get a lot of people are asking me what on earth we're doing here as about it makes the whole planning system look a complete joke. What is the point of applying for planning permission because it just gets ignored? So I fully support that.
then we can ask about some other things as well, so that would be an excellent idea, I would just add a quick caveat, though, that I understand we now have to fall compliment on the enforcement side, as at yesterday we've made appointments and so I've been told that we now have actually enforcement officers starting shortly, I understand so doubling its home.
a be accepted, I understand, yes, appointments have been made. not quite sure offers have been made, not sure if they've been accepted, but I missed my mocked. The words I won't head back is that we're now up to full complement, so take their Asian mates and also margarita suggestion about the water position. Certainly, I think we should invite South East Water in and as a caveat and or a second question, to them as well. Not only is what's happening at the moment, how are they going to cope with all the new houses that are going to be built in the next five years if they can't support the existing structure and houses we have at the moment, how what is their plan, exactly what is their 5 10 year plan to cope with these additional houses? Thanks you
well, that's a little bit to be getting up to be getting on with.
but my invitation is.
for you to vote for you all to come back with suggestions and I'm not expecting them straight away, but over the next week or so, and we can start
planning who to invite to our next meeting
and
well
maybe scheduling things through various meetings throughout the year
Margarita,
yes, sorry, I should have asked this earlier on when we were talking about.
the
issue of speed cameras, but
are we going to invite KCC to come along and, in particular, you know? whether they're going to take
our near miss register into account, and if you know, if they consider that of any of us of help, you know of any use
and also possibly we should ask the I don't know if we can ask companies to come in and explain
they say that they're going to be providing more police officers
to join the community safety unit
who will be trained in speed enforcement, so now I'd like to know that more about that really
know that because we've had a lot of the problem is, you know, I get, I am suspect, lot view rest of numbers. Do I get a lot of complaints about speed and also accidents which go unreported because they don't feel people just don't feel that anything has been done about it.
there's no enforcement, nothing, so
I'd like to know what can be done, what how are we going to
bring, you know bring the importance we know of of of near misses and real accidents to to to the forefront you know for kitted KCC because they don't seem to act on at all.
so.
and I think
we could, we could write to,
we could write to KCC Highways and ask about that.
and from their response we could see whether that will be something that would be worthwhile getting them here on the police, I think they come on and are on an annual basis to this committee anyway, don't they,
yeah, I think I think what moderator was saying, that Inspector Ian Jones was actually here at the March meeting, and that was where we actually had quieter a long discussion on speed enforcement and safety cameras and I do believe that's where the information has come about the additional, officers now being trained on trained on speed enforcement, that was all that Inspector Jones was talking about at the last meeting, so I think all of that is already in hand
and is being taken forward by K Kemp police,
I think we have to separate out that speed enforcement partnership is slightly separate from KCC.
and it's a, it's its own.
unit and I'm not sure that inviting somebody from KCC, I would have to check with our Cs Union unit, but I'm not entirely sure that the two are connected,
I think we, the camera partnership, is works in, it has its own identity
and and runs under.
yes, but speed enforcement, a police issue, so
so speed speed management is a KCC as traffic calming and speed management.
is done through KCC but actually speed enforcement, a police issue, so
there is some there is connectivity, but it's it's, it's it's, it's not quite as straightforward.
I am grateful for the suggestion I think we're would what we'll do to do a bit of spare spit spadework behind this and actually see just quite her works and
I can speak to Ian Jones and.
and we can see how best to take that forward, but it's as it's a suggestion for something that's going to come up in the course of this year and I and will pursue how best to do it.
rendered,
thank you, Chair,
you were talking about KCC and roads
and they're responsible for speed in those sorts of things,
we have a joint transportation board that meets with them regularly and.
like a fly on the wall, my understanding is that KCC doesn't take that board very seriously and they're like this in junior officers or do it over teams, and in fact I was I remember back at our at my induction day last year
one of the officers said that tends to be the case with the JCB and KCC to that might be something that could roll into that idea but I might also have been speaking out of turn.
so could we roll it into a sort of review of the JC, the JCB?
OK, yes, exactly yeah yeah be effective in how we can make it more effective, but I think it's a reasonable question to put to whoever chairs it is. Is this one of the committees that is or alternates between being chaired here and being cheered at KCC? OK,
we'll take it up with whoever are Chairman or Vice Chair with this this
year, and the Chair this year is KCC as Councillor Hamilton
and our vice chairs,
Councillor Lidstone. I do believe
I thought it was Julian Brazier was a chair
of JCB,
yes,
now it's a councillor, so so Councillor Hamilton is Chair actually chairs the data before that sits here, and I think my understanding is it's I'm pretty sure it's Councillor Lidstone as the vice chair I can say 0 he's vice chairs even as you rather than being.
in seeking light, and even
OK, we're would, will we'll talk to that and we'll put that as an idea for the for the work programme.
and anything else I mean yeah, then then don't think tonight is your only opportunity, plenty of other times too, to come back, Alan
yeah, I do think at some point we do need to discuss culture because
it's been
in times of frugality and into times of,
the word.
it's been an easy hit to two to divert money away from culture, and
I'd like to know and like to see
how
cultural services are surviving and and
and thriving in temperature's, because it is an important industry
for people. I mean, not least that we
spend an amount of money on the Amelia Scott,
and which was an ever increasing or decreasing amount of money, depending on which way you look at it through value engineering, and I would like to know that we get value for money from things like that.
and.
do you know, it's it's it's for purpose?
in all its aspects
and that.
with that as well, the assembly hall
is for purpose as well.
so would an approach be set to invite the portfolio holder for culture and leisure, along with Paul Taylor, the director responsible,
and, I must say yeah.
and so we could sort of build that into the programme of when we have that portfolio holder here
OK.
I think it's Mark first and then you back to you, Margreiter,
thank you just a one off point, I know we've been work many years on the civic centre projects and I think at this time is probably start thinking some point in the work programme to start actually calling in Town Square to talk about the plans a bit further and scrutinise the that I've already made you bass ready turn and saw
it click out, but I didn't read it.
OK, I've noted that to thank you, Mike.
margarita
just wanted to draw your attention that.
the part of the portfolio is, it is tourism, and actually that falls into.
Councillor Justin
Rubens, responsibility so fought for for the Amelia Scott she is, I think, the person who is responsible.
that said,
and they're preparing a programme, I believe that for you know to increase revenue from from the media Scott this year.
yeah yeah and I concur with the
scrutiny of
what's happening in this building as well, we feasibly you know Town Square because just wondering what what's happening in or why we we don't have any officers, yet being you know.
nice out,
thank you.
good ideas are well, thank you,
as I say, if people have more, please please, please please feed them in.
so David and I and Caroline will start thinking about how to approach these people and building build up a work programme for this year,
and if anyone has got any further thoughts, they want to feed in, please do so over the next two or three weeks
and we'll try and have something ready
comfortably before our next meeting.
so unless anyone else got anyone anything want to say on the work programme, we'll move on to.

11 Urgent Business

urgent business. I can confirm there's no urgent business,
and our next meeting
is Monday, the 31st of July.

12 Date of the next meeting

so thank you very much.
thank you.